EXERCISE
FI 1: Display Chart of Accounts
Exercise Display a chart of accounts.
Time 10 min
Task Use the SAP Easy Access Menu to review a listing of the General Ledger (G/L) accounts that are part of your chart of accounts. For each G/L account, the chart of accounts contains the account number, the account name, and additional technical information. Name (Position) Shuyuan Chen (Chief Accountant)
Chart of accounts
Other possible charts of
accounts
A chart of accounts may be shared by many company codes. Each company code must be assigned a chart of accounts. Once a chart of
accounts is assigned to a company code, it becomes the operative chart of accounts for that company code and it is used to capture information for both Financial Accounting (FI) and Cost Accounting (CO).
Other possible charts of accounts may be required to capture additional information to support international business accounting purposes including:
? Country-specific charts of accounts - This is structured in accordance with legal requirements of a specific country. ? Group chart of accounts - This is structured in accordance with requirements pertaining to consolidated financial statements. In order to display a chart of accounts, follow the SAP Easy Access menu path:
Accounting ? Financial Accounting? General Ledger ?
Information System ? General Ledger Reports (New) ? Master Data ? Chart of Accounts
Menu path
In the Chart of accounts field, use the F4 key to find and select the global GBI chart of accounts (GL00) and enter 1 for Charts of accts not assigned.
GL00
1
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EXERCISE
Then, click on
(Execute).
Record information on your chart of accounts in the table below:
G/L Account Number 100000 200100 300000 310000 600000 700000 720300 740300 741500 770000 G/L Account Name
Click on the exit icon twice to return to the SAP Easy Access Screen.
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EXERCISE
FI 2: Display Chart of Accounts II
Time 5 min
Exercise Use the SAP Easy Access Menu to display a chart of accounts.
Task Review a listing of the General Ledger (G/L) accounts that are part of your chart of accounts and that have been made operative for your company code. Each G/L account being used by a company code has both chart of account and company code specific information. In this way, a chart of accounts may be used by several company codes with each having their own unique information and settings.
Name (Position) Shuyuan Chen (Chief Accountant)
Menu path
To do this, follow the menu path:
Accounting ?Financial Accounting ? General Ledger ?
Information System ? General Ledger Reports (New) ? Master data ? G/L Account List
Enter GL00 for Chart of accounts.
GL00
Then click on
(Execute).
How does this information differ from the information in Exercise FI 1? What are the company codes this chart of accounts is assigned to?
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EXERCISE
Click on the exit icon twice to return to the SAP Easy Access Screen.
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EXERCISE
FI 3: Display General Ledger Account
Exercise Display a General Ledger account.
Time 10 min
Task Use the SAP Easy Access Menu to display a G/L account in your chart of accounts
(alternative bank account). Businesses commonly maintain several bank accounts (e.g. payroll, general checking and money market) that are listed on their balance sheet. Name (Position) Shuyuan Chen (Chief Accountant)
Menu path
Alternate*
GL00
To do this, follow the menu path:
Accounting ? Financial Accounting ? General Ledger ? Master Records ? G/L Accounts ?Individual processing ? Centrally
In the G/L Account field, use the F4 key to open the search window (make sure to select the G/L account description in chart of accounts tab). Enter Alternate* for G/L long text and write GL00 in the Chart of Accounts field.
Then, press Enter or click on . On the result screen, double-click on the Alternate Bank Account row to select G/L account 101000.
101000
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