外贸英语函电实训三

外贸英语函电实训三

1. Warming up practice:

Ⅰ.Choose the appropriate word or words.

1) We are (arranging, arranging for ) the punctual (shipment, shipping, ship ) of the ( ordered, order ) goods.

2) Our offer is (remain good, available, obtainable) subject to your reply (for, in, within ) one week.

3) Any delay ( of , in, about ) shipment will cause us inconvenience. 4) Enclosed is our order ( for, on ) 300 sets of Transistor Radio.

5) Your (term, terms) are satisfactory and we are pleased to (enclose, place) an order (with , to )you.

6) If you cannot (send, give) the goods as per (requirements, specifications), please send us alternates.

7)Please take the matter (to, into) consideration at once and see to it that the goods are delivered (without, within) further delay.

8) Please send them (on, in, by) s. s. “Mars” which will (ship, sail, start) from Seattle on or about May 18.

9) We hope you will (agree, accept, receive, admit) our terms and make (preparation, arrangements) for an early delivery.

10) We (admit, acknowledge) with thanks your order of June 1.

Ⅱ.Read more

How to Convert an Inquiries into Firm Orders

A buyer who is already familiar with the price and other terms may submit a formal order for a specified quantity of goods at a stated price. If the seller agrees with the specifications in the order and thinks he can comply with all the provisions, he may send a written and signed order acknowledgement. So, a sakes contract may come into existence as the result of an order by a buyer or an offer by a seller.

1. Speed A quick response will show the customer that you are keen and efficient. But the customer has probably sent similar enquiry to other companies as well and they may be nearer to the customer than you. So speed is essential if your want to get the order. If there is any delay in sending your reply, you may lose the business opportunity.

2. Clarity All your correspondence and other written materials must be sent with completeness, precision and clarity, and are made out in the manner

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requested by the customer. Query the details of the customer’s needs that are not clearly stated in his order. If you will not be able to comply, tell him immediately.

3. Keeping in touch If no reply to a quotation is received, the exporter should contact the customer after a treasonable lapse of time to find out whether he is willing to have any further links and cooperation or whether he is placing an order. Follow-up letters should be sent to the customer from time to time.

Discussion:

As a foreign trade, how to establish trust with customers?

2. Systematic practice:

Ⅰ. Complete the following sentences by translating the part in Chinese into English:

1. We hope ____(该首次订购) will lead to further business with you.?

2. If the time of shipment meets with our satisfaction, ____. (我们将大量订货)? 3. We will open the L/C _____. (收到你方合同后)?

4. You may be assured that we shall try our best to____. (执行此批定货，使您满意) 5. We ____(寄上以下试购单) on the basis of your estimate of March 10. 6. We regret that ____(我们很难获得更多的货源). ? 7. Please supply the goods _____(严格按下列细节).?

8.The covering L/C was opened _____(通过中国人民银行于7月10日开出). 9.If you can reduce your price by, say, 2%, we will be glad to ____(续订500吨). 10.As _____(急需货物), we shall do our best to advance shipment.?

11. ____（随函附上）is our Purchase Confirmation NO.402_____（一式两份）. 12. Please countersign and return one copy ____(供我们存档)without delay. 13. We will open an L/C _____（以你方为抬头）in time.? 14. _____（由于）our mutual efforts, we were able to____（弥合价格差距） and ____（使贸易顺利达成）.?

15. The relative L/C will reach you _____（在适当时候）.?

II. Fill in the blanks with the proper forms of the given expressions:

? (A)

together with, enclose, satisfy, place regular orders, to the amount of?

1. _____ please find our order No.245 for various items of hand tools.

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2. If the quality of your machine is satisfactory and your prices are right, we expect to ____for fairly large numbers.?

3. We have opened an L/C in your favor _____ Stg￡25,000.?

4. We have received your letter of Feb.25_____a draft contract showing the terms and conditions of your sale. ?

5. We feel sure that the packages _____you.?

(B)

receipt， shipment， in due course， without delay， in urgent need of? 1. Please sign and return one copy for our file _____.? 2. We acknowledge ____of your letter of February 18.?

3. Upon receipt of your L/C, we will effect _____ of your order without delay.? 4. The relative L/C will reach you _____.? 5. We are _____ of the goods.?

Ⅲ. Translation：?

A) Translate the following sentences into Chinese:?

1. We find both the price and quality of your products satisfactory to our clients and are pleased to give you an order for the following items. ?

2. As the goods you ordered are now in stock, we will ship them without fail as early as possible.

3. We have pleasure in informing you that we have booked your order No.234. We are sending you our Sales Confirmation No.789 in duplicate, one copy of which please sign and return for our file.

4. Enclosed is our order No.100 with full instructions concerning shipping and packing.

5. As wages and prices of materials have risen considerably, we regret we are not in a position to book the order at the prices we quoted half a year ago.

B) Translate the following sentences into English: 1.商品质量必须与寄给我方的样品相符。? 2.请按第114号定单细节供应五千吨煤。?

3.已收到贵方产品目录和价格表。现按所示价格订购下列货物。 4.由于我方工厂第四季度的货基因工接满，我们歉难接受新的订单。 5.我方正在迅速处理贵方订单，并将随时告知贵方进展情况。

IV. Translate the following letter into English: 敬启者：?

兹收到你方第4845号销售合同一式两份，按照你方要求，我们已经会签，随函退回一份供你方存档。?

有关信用证已通过中国银行纽约分行开出。收到后请即安排装运，并传真告知船名和开航日期。? 谨上

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3. Project training:

按照以下内容写分别以买方和卖方的角度写两封函电,来函为买方函电，内容为下订单（在广交会上有过接触，对贵方产品印象较好）；去函为卖方函电内容为订单内容无法接受（理由为价格偏高，交期太紧，付款方式无法接受等）

The buyer: Young-In Trading Co.,Ltd/115-30 Namsan-Dong, Kumjeongku, Pusan, Korea

The seller: Zhangjiagang Guitai Group Yida Imp& Exp Co., Zhangjiagang, Jiangsu 215600 P.R.C.

Commodity: 13000 sets of pocket electric calculator (PEC1158)

Package: 10 sets are packed in one box and 10 boxes are packed in one cardboard carton

Price: USD5.25/SET CIFC3% PUSAN Shipment: June/July

Payment: 30% by T/T in advance and 7 0% by D/P.

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